how to remove duplicate emails in outlook 2016

Removing duplicate emails in Outlook 2016 can be frustrating, especially when your mailbox is cluttered with multiple copies of the same message. In this article, we will explore the causes and methods of removing duplicate items from your Outlook account.

Causes of Duplicate Emails in Outlook

Before diving into the removal process, it's essential to understand why duplicate emails occur in Outlook. Some common causes include:

* Incorrect mailbox settings: When setting up your Outlook account, improper configuration can lead to new items being added on top of existing ones with the same entry, resulting in duplicates.

* Rules configuration issues: Improper setup of sending and receiving rules can cause problems with items and lead to duplicate emails.

* Repeated synchronization: If you have the same email account set up on multiple devices, repeated synchronization can result in duplication of emails.

* Importing data without checking for duplicates: When importing data into Outlook without verifying for duplicate fields, it can lead to duplicate entries.

Methods to Remove Duplicate Emails in Outlook

To remove duplicate emails in Outlook 2016, you can try the following methods:

1. Manual Deletion: You can manually delete duplicate items from your mailbox by selecting the item and clicking on 'Delete' or using the keyboard shortcut 'Ctrl + D'.

2. Outlook's Built-in Duplicate Detection Tool: Outlook has a built-in tool that can help detect and remove duplicates. Go to 'File' > 'Options' > 'Advanced' and click on 'AutoArchive Settings'. Then, select the folder you want to scan for duplicates and click 'OK'.

3. Third-Party Software: There are several third-party software available that can help remove duplicate emails in Outlook. One popular option is Kernel Outlook Duplicate Remover.

Additional Tips

To prevent duplicate emails from occurring in the future:

* Ensure your mailbox settings are correct when setting up your account.

* Review and adjust your rules configuration regularly to ensure they are functioning correctly.

* Use a third-party software that can help detect and remove duplicates.

* Regularly clean up your mailbox by deleting unnecessary items.

By following these methods and tips, you should be able to effectively remove duplicate emails in Outlook 2016. Remember to always check for duplicate entries before importing data into Outlook to avoid any issues.

How to remove duplicate emails in outlook 2016